Additionally, rights of the persons mentioned before with regard to the processing of personal data are described below.
HR factory OÜ
Valukoja str. 8, Tallinn 11415
+372 627 9002
HR factory values a privacy of the Candidates, Clients and Cooperation Partners and does everything within its power to ensure that processing of their personal data would comply with the legislation and that a security thereof would be ensured in the course of processing of personal data to avoid personal data breaches.
When applying for vacancy notices published on the website, data of the Candidate will arrive to the recruitment software d.vinci easy (“Recruitment Software”). Only persons specially authorised by HR factory have access to the Recruitment Software and data contained in the Recruitment Software.
HR factory collects and stores personal data in electronic form, by taking extracts from there also in other formats if necessary. HR factory shall not assume an obligation to maintain data regarding the Candidates in the Recruitment Software.
The Candidate shall ensure accuracy and timeliness of data submitted in the job application and confirm that the submitted data does not contain any misleading information, for instance with respect to education, professional experience or other personal qualities. The Candidate shall be liable for damages that he/she causes to HR factory and/or third parties due to submission of false, inaccurate or incomplete data.
The Candidate shall accept that HR factory does not assume an obligation to find a suitable position for the Candidate or a contact with persons searching for personnel.
A legal basis for processing of personal data shall be a legitimate interest of HR factory (for instance, administration of customer relationship, invoicing), your consent or a situation where processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract and/or for compliance with a legal obligation to which HR factory is subject.
We process your personal data for the following purposes:
A scope of processing of personal data depends on the circumstance, which HR factory services you use and what type of relationship you precisely have with HR factory. HR factory may process the following personal data:
We mostly receive the personal data from a person himself/herself, for instance if the person:
HR factory may collect personal data also from other sources, for instance:
Data collected in the Recruitment Software is protected by firewalls, passwords and other technical measures.
We maintain personal data as long as it is necessary for the purposes of data processing and only in compliance with the applicable legislation. For instance, we maintain personal data of Candidates for up to 1 year after the recruitment project has ended.
In case the Candidate has issued his/her respective previous consent, HR factory shall have a right to inform the Candidate by e-mail or over a phone about new potential competitions and services. At the same time, HR factory shall have a right to inform the Candidate about suitable job offers coinciding with the professional profile of the Candidate by using contact details of the Candidate.
We review a necessity to maintain personal data on a regular basis, by considering thereby applicable legislation. We additionally take all reasonable means not to maintain personal data, which maintenance is contrary to the purposes of processing of personal data, also obsolete or inaccurate personal data. We shall correct or delete all such data immediately.
Please note that when clicking any link on the website of HR factory, which diverts you from the website of HR factory to a website of some third party then HR factory is not in control of those websites and shall not be held liable for any acts of those third parties even in a situation, where there exists a certain connection between those websites. Before you move to some other third party website through the website of HR factory, we recommend that you examine data protection conditions of that specific website before sharing information.
You have a right to have access to your personal data and request rectification or erasure of personal data. You have also a right to withdraw your consent you have granted for processing of your personal data and you have a right to right to portability of personal data.
Among other things, you have a right to object to processing or personal data in accordance with the General Data Protection Regulation of the European Union and a right to lodge a complaint with a supervisory authority.
You have a righty to demand, on grounds relating to your particular situation, that no decision should be adopted with respect to you based solely on automated processing, if processing of data is based on customer relationship. In connection with your request, you should specify specific situations, when you are against such processing of data. We have a right to refuse to perform such a request based on the effective legislation.You have a right to restrict processing of personal data at any time free of charge, including profiling, as far as this concerns direct marketing.
If you have questions regarding processing of personal data then we ask you to communicate the questions by e-mail to the following e-mail address:
Clients and Cooperation Partners: firstname.lastname@example.org